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General protection policy of Loctimize GmbH

General information about data processing

The protection of your personal data is important to us. In the following we would therefore like to inform you in detail which data we collect from you, on the one hand in the context of ongoing business relations and, on the other hand, when you visit our website and use our offers there and how these are processed or used by us thereafter and which rights you are entitled to in this respect.

Your personal data, such as your name, address, e-mail address or telephone number, will only be processed by us on the basis of the statutory data protection law, i.e. the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG-neu) and the Telemedia Act (TMG).

I. Definitions

Our data protection declaration uses the terms of the EU General Data Protection Regulation (GDPR), which we would like to explain briefly for your convenience. These and other definitions can be found in Art. 4 GDPR.

a) personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

b) ‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

c) ‘restriction of processing’ means the marking of stored personal data with the aim of limiting their processing in the future;

d) ‘pseudonymisation’ means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;

e) ‘controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;

f) ‘processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;

g) ‘recipient’ means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing;

g) ‘third party’ means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;

h) ‘consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;

II. Type of personal data concerned / purposes of processing

The personal data to be processed by us include salutation, surname, first name, a valid e-mail address, address and telephone numbers, employer, job title, position, bank details, signature, access data, user IDs - i.e. all personal information that we require in order to provide our contractual services for you. This data is collected in order to identify you as our customer, to process your customer order appropriately, to correspond with you, to issue invoices, to process any existing claims and to assert any claims against you. Failure to provide personal data (with the exception of telephone numbers) will render the order infeasible. Failure to provide a telephone number limits our ability to communicate with you.

The data will be processed upon your request and is required for the purposes mentioned in Art. 6(1) sentence 1 lit. b GDPR for the appropriate processing of your request or order and for the mutual fulfilment of obligations arising from the contract.

We do not carry out automated decision making (especially profiling).

We may share the information with our partners if we use their services to fulfil our contractual obligations to you, such as suppliers, data hosts, software providers, external accountants/tax consultants and the like. The data passed on may be used by the third parties exclusively for the purposes mentioned.

The personal data processed by us within the scope of the contractual relationship will be stored until the proper fulfilment of the contract, including the statutory periods for warranty of defects, and subsequently erased, unless we are obliged to store it for a longer period due to tax and commercial law or other statutory storage and documentation obligations (e.g. under the HGB [Commercial Code], StGB [Criminal Code] or AO [Fiscal Code]) or you have consented to further storage in accordance with Art. 6(1) sentence 1 lit. a GDPR.

III. Name and address of the data controller

The data protection officer of the data controller is:

Loctimize GmbH,– www.loctimize.com –
Försterstraße 19
66111 Saarbrücken
Germany
Daniel Zielinski (Managing director)
Phone: +49 (0) 681 910383-65
Fax: +49 (0) 681 910383-67
Email: info@loctimize.com

IV. Special regulations regarding our website www.loctimize.com

Server data

If you use our website for purely informational purposes, data which your Internet browser transmits automatically, is collected and processed, such as: 

  • Type of browser
  • Date and time of access
  • Browser settings
  • Operating system
  • Website from which you are visiting us and the website you are visiting
  • Your IP address

This data is anonymised and stored and processed separately from your personal data. The collection of data is necessary to enable the use of our Internet presence in the first place. The data is processed solely for statistical purposes and for the purpose of improving our website.

Use of cookies

This website uses cookies. Cookies are small text files stored on your computer to help the website analyze how users make use of the site. These are mainly so-called session cookies, which are only stored for the duration of your visit to our website and then deleted again. You can determine in your browser whether cookies can be set and retrieved. For the full range of functions on our website, however, session cookies must be permitted for technical reasons. In connection with the use of cookies, we do not collect or store any personal data. We also do not use any techniques to link the information generated by cookies with user data.

Use of a contact option

On our website we offer you the opportunity to contact us via a contact form. If you use the contact form, the information you provide will be stored for the purpose of processing your request. The data will not be passed on to third parties.

Use of a newsletter

In order to subscribe to our newsletter, we require your consent under data protection law and at least one e-mail address to which the newsletter is to be sent. All other information is voluntary and will be used to personalise the newsletter. (We generally use the so-called double opt-in procedure for sending the newsletter, i.e. you will only receive the newsletter if you first confirm your registration for the newsletter via a confirmation e-mail sent to you for this purpose via the link contained therein. We would like to make sure that only you, as the owner of the stated email address, can register for the newsletter.)

Your data will not be passed on to third parties.

Social Media

We use the following social media plugins on our website.

Facebook

This website uses plug-ins produced by the social network facebook.com, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA.

When you visit our web pages, the plugin establishes a direct connection between your browser and the Facebook server. Facebook thereby obtains the information that you have visited our website with your IP address. By clicking on the Facebook "Like-Button" while logged into your Facebook account, you can link the content of our pages to your Facebook profile. This allows Facebook to associate your visit to our site with your account.

Please note that as the provider of our website, we have no knowledge of the data transmitted to and used by Facebook. You can find further information here: http://de-de.facebook.com/about/privacy/.

Please log out of your Facebook account before visiting our site if you do not want Facebook to associate your visit to our site with your account.

Twitter

 

Our website uses plugins produced by the social network Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

Accessing Twitter and, specifically, using the retweet function allows Twitter to link your frequently visited websites with your Twitter account and to publish them to other users. In doing so, data is also forwarded to Twitter.

Please note that as the provider of our website we have no knowledge of the data transmitted to and used by Twitter. You can find further information here: twitter.com/privacy.

You can change your Twitter privacy settings in your Twitter account settings.

 

Xing

Our website uses plugins produced by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

To our knowledge, XING does not store any of our users’ personal data. You can find further information here: https://www.xing.com/app/share?op=data_protection.

LinkedIn

 

This website uses plugins produced by the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

By using our website, this plugin establishes a direct connection between your browser and the LinkedIn server and LinkedIn receives the information that you have visited our site with your IP address. By clicking on the LinkedIn Recommend button while logged into your LinkedIn account, you can link the contents of our pages to your LinkedIn profile. This enables LinkedIn to associate your visit to our site with your user account.

Please note that as the provider of our website, we have no knowledge of the data transmitted to and used by LinkedIn. You can find further information here: www.linkedin.com/legal/privacy-policy.

 

YouTube
This website uses plug-ins produced by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

By using our website, a direct connection between your browser and the YouTube server is established via this plugin and YouTube receives the information that you have visited our site with your IP address. If you are logged into your YouTube account, YouTube can associate the content of our pages with your account. This can be prevented by logging out of the YouTube account.

Please note that as the provider of our website, we have no knowledge of the data transmitted to and used by YouTube. You can find further information here: https://policies.google.com/privacy?hl=en&gl=en.

Use of Google Maps

 

On our website we use the component "Google-Maps" of the company Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA (hereinafter Google). When using the "Google Maps" component installed on our website, Google sets a cookie to process the user's settings and data when displaying the website on which the "Google Maps" component is integrated. This cookie usually remains even after closing the browser, unless it is deleted manually or expires over time.

If you do not agree to this data processing by the "Google Maps" component, you have the option of deactivating "Google Maps" so that a data transfer to "Google" no longer takes place. In this case, however, the "Google Maps" service may not be usable or may only be usable to a limited extent.

The use of the "Google Maps" service is subject to the "Google" Terms of Use, available at: policies.google.com/terms and the additional Terms of Use: www.google.com/intl/en_en/help/terms_maps.html

 

Publication of job advertisements

If you apply for one of our jobs via our website or via a contact option provided there, your data will be collected and processed by us for the purpose of handling the application procedure.

If the application results in the conclusion of an employment contract, the transmitted data will be used for the usual organisational and administrative purposes. The data is then stored in your personnel file in compliance with the relevant legal regulations.

If your application is rejected, your data will automatically be erased two months after rejection. This does not happen if a longer storage is necessary due to legal requirements or if you have expressly agreed to a longer storage in our database of interested parties.

V. Rights of the person concerned (reference is made to the relevant article of the DSGVO!)

a) Right of access by the data subject, Art. 15 GDPR

The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:

  • the purposes of the processing;
  • the categories of personal data concerned;
  • the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  • the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
  • the right to lodge a complaint with a supervisory authority;
  • where the personal data are not collected from the data subject, any available information as to their source;
  • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

If a data subject wishes to exercise this right of access, they may contact us at any time using the contact details of the controller referred to in Section III.

Right to rectification, Art. 16 GDPR

The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right of rectification, they may contact us at any time using the contact details of the controller referred to in Section III.

c) Right to erasure (‘right to be forgotten’), Art. 17 GDPR

The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  • the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  • the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing;
  • the data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2);
  • the personal data have been unlawfully processed;
  • the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
  • the personal data have been collected in relation to the offer of information society services referred to in Article 8(1).

If one of the above reasons applies and a data subject wishes to have personal data stored by us erased, he/she may contact us at any time using the contact details of the data controller referred to in Section III. We will immediately comply with your justified request for erasure.

If the personal data have been made public by us, and our company as the controller is obliged to erase the personal data in accordance with Art. 17(1) GDPR, our company shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform other controllers responsible for data processing who process the published personal data, that the data subject has requested the erasure of all links to this personal data or of copies or replications of this personal data by these other controllers responsible for data processing, insofar as the data have been unlawfully processed.

d) Right to restriction of processing, Art. 18 GDPR

The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

  • the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
  • the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
  • the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
  • the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met and a data subject wishes to request the restriction of personal data held by us, he/she may contact us at any time using the contact details of the controller referred to in Section III.

e) Right to data portability, Art. 20 GDPR

The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where: the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1); and

  • the processing is carried out by automated means.

Furthermore, in exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to obtain that the personal data be transferred directly by a data controller to another data controller, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not affected by this.

In order to assert the right to portability of data, the data subject may contact us at any time at the contact details of the controller referred to in Section III.

Right to object, Art. 21 GDPR

The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1), including profiling based on those provisions. This also applies to profiling based on these provisions.

The data controller will no longer process the personal data relating to you unless it is able to document mandatory grounds for the processing that are worthy of protection and override your interests, rights and freedoms, or unless processing serves the assertion, exercise or defense of legal claims.

Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing. This also applies to profiling insofar as it is connected with such direct advertising. Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may contact us at any time using the contact details of the controller referred to in Section III.

g) Right to revoke data protection consent

Every person affected by the processing of personal data has the right granted by the General Data Protection Regulation to revoke consent to the processing of personal data at any time.

If the data subject wishes to exercise their right to withdraw their consent, they may contact us at any time using the contact details of the controller referred to in Section III.

h) Right to lodge a complaint, Art. 77 GDPR

Any person subject to the processing of personal data has the right under the General Data Protection Regulation to complain to a supervisory authority. As a rule, you can contact the supervisory authority competent for your usual place of residence or place of work or our company headquarters.

VI. Changes to this Privacy Policy

We reserve the right to change these data protection regulations at any time with effect for the future. An up-to-date version is available on the website. Please visit the website regularly and inform yourself about the applicable data protection regulations.

Date: 16/05/2018

Please note that only the German version of our Privacy Policy is legally binding. This translation is for information purposes only.